Travel Procedures and Funds
Travel Funding Options
The Graduate School – The Graduate School is eager to offer two kinds of travel support: Travel to Professional Meetings, and Travel to Support Doctoral Research. Each award can amount up to $400. Submit this as soon as your abstract is accepted!
The Biology Department – The Biology Department also has limited travel funds. In order to receive this funding, you must have proof of Graduate School funds and receive Departmental Travel Authorization (see section below).
The Smith Fellowship –The Smith Fellowship is a great place to apply for travel funds as well as pay for books, software, training, and professional society memberships. Before buying any software, please double check to make sure that you don't have a student license to use it through Baylor. You can check software available to you at the Baylor HelpDesk+. You MUST have FAFSA or CSS on file with Financial Aid. Applications are reviewed quarterly in March, June, September, and December! The maximum amount awarded per student per academic year is $800, and any amount over $800 that is requested will be disallowed. There are three areas that funds can be requested for:
•Travel – maximum of $500
•Books and Software – maximum of $200
•Training and Professional Society – maximum of $300
*Please note that Smith Fellowship applications for travel-related funds must be submitted after the travel has occurred and documentation of all expenses can be provided*
Travel Authorization
First, you must apply for the Graduate School Travel Funds. While you are waiting to hear back from them, create a detailed itinerary for your trip, including all projected costs that you anticipate having to pay. Once your itinerary is complete and you have heard back from the Graduate School, CMHD students schedule a meeting with Brittany Brooks and EEO students schedule a meeting with Kristie Curttright. They will walk you through step-by-step with the travel authorization forms as well as assisting you with any Departmental funding you may qualify for!